outlook for mac 2016 archive a specific mail folder

In this article, I’ll show you how to export your Outlook emails in Outlook 2003, 2007, 2010, 20. Web services and giants like Microsoft and Google may seem immune to failure, but you never know when something catastrophic can happen. Even if you are using a web service like or Gmail, it’s still not a bad idea to use a desktop client like Outlook to download all your mail so that you have it stored locally.

In the Outlook for Android and Outlook for iOS apps, a message returned by a search will show you the folder location automatically, to the right of the message sender's display name.In any case, backing up your emails is always a good idea.

To find the location of a message returned in your search results, simply open the message in a separate window by double-clicking it, and the folder location will be shown at the top of the window.

From the 'Search' ribbon, you may choose to search the folder you are currently in, subfolders, all mail, or all items (includes calendar events and contacts).

Click on the search field in the upper-right corner of Outlook to reveal the 'Search' ribbon.

Within the 'Move to Folder' selection, the message's location will be displayed.

In the Windows Outlook desktop clients, double-click on the message, then click on the File menu.

In this case, this email is in the Deleted Items folder. The folder the email is in will be shown on the bottom right of the email in the search results like shown below.

It will only show the destination folder the message is located in.Īfter Outlook has returned your search results, you may follow the steps below for your email client to find the folder a message is in. Important: The folder location will not include the full path of the folders (if the folder is within other subfolders).

This is especially helpful for users with many folders or complex/nested folder structures. When using the search function in Outlook to locate a message, Outlook can also tell you in which folder the message is located. This document will provide you step-by-step instructions on how to find the folder location of an email message when using the search function in Microsoft's Outlook email clients.

Outlook for mac 2016 archive a specific mail folder